Are you blocking conversation when you think you’re listening?

Your boss wants you to listen attentively (not just when he speaks). Good listening is critical for building trust, within a team and without. So whether it’s with your boss, a colleague, a customer, partner or vendor, take the cotton out of your ears!

If we were playing baseball, good listening would be first base. To hit a home run, first you need to listen, because there’s no home-run that doesn’t pass through first-base and then remember, act, and follow through. Your listening skills are the foundation for the home run.

How hard could it be? Well, in my experience, easy or hard, good listeners are exceedingly rare. That makes this one of the best ways for you to stand out. Here’s how to polish your listening skills:

  1. Give your full attention to the speaker. Stay focused – think about what’s being said. You think many times faster than most people speak, so use the extra time to understand and organize what you are hearing.
  2. Don’t interrupt – especially if you are being attacked or there is an emotional charge in the speaker. If you interrupt, the speaker will not ‘feel heard’ and will just repeat again and again.
  3. Make eye contact
  4. Use good body language – face the person, uncross your arms and legs, lean slightly forward and avoid fidgeting with hands or feet.
  5. Reflect back on what you’ve heard – paraphrase like this: “So you’re saying that…” and then ask if you got it right: “Have I got it?”
  6. Encourage the speaker to tell more – say: “Oh?” and then stay quiet. Learn to accept and appreciate a little bit of silence in a conversation even if it’s uncomfortable for you at first.
  7. Avoid conversation blockers. Here are 7 different ways of taking the wind out of someone else’s sail. They invalidate the feelings of the person speaking and will make sure the speaker doesn’t feel heard. These are trust breakers:
  • Opinion giving – ex: “Don’t worry about him, he wastes everyone’s time and no one pays attention to what he says, trust me.”
  • Criticizing/judging - ex: “You’re still working on that? You’re such a perfectionist! I don’t see how you’ll ever get anything done at that pace.”
  • Preaching – ex: “You shouldn’t let anything distract you – you should really manage your time better.”
  • Fixing – ex: “You tell him to mind his own business. If he doesn’t, I’ll have a talk with him.”
  • Comparing - ex: “You did what? This never happened with John, he never made any mistakes.”
  • Denial - ex: “I know you don’t mean that. You couldn’t possibly feel that way.”
  • Change the focus to yourself – ex: “That’s great! I remember when I won the spelling bee in second grade and…”

Can you see that there are endless ways to screw up as a listener? Conversation blocking is really much easier and more natural for most people than good listening is. How many times have you been distracted in a restaurant or an airplane by someone talking too loudly who won’t let his conversation partner say three words? That’s human nature, but we can do better.

Best advice for changing your listening habits?

  1. Understand attentive listening is a precious gift you can give at any moment, a gift that will enrich your relationships and your life.
  2. Assume you are not the smartest person in the room and try to learn something new from everyone you meet.

Are you a parent? There is a great book for teaching listening skills to your kids: Peaceful Parents, Peaceful Kids by Naomi Drew.  Highly recommended.

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  • Abani

    This interesting.

    A lot of the time, I am seen as reserved and very observing and for some reason, I used to think that I was a pretty good listener; that in fact, if there was something I did best, it was listening. But this summer, I wen to a conference and our assigned teams were giving feedback. About 3 or 4 (out of 10) people told me to work on listening yet said I make good observations. I used to think they went hand in hand and always wondered what I was doing wrong.

    Reading this article, I realize there are three things I sometimes do when I’m trying to help.

    1. In conversations in recent months (although not with my boss), I usually think of a new topic to bring up an do not allow the silence to fester and then bask in it. If I do not do that, I end the conversation instead. I don’t know what to think about that. Maybe its because, lately, my life has been in a hurry.
    2. I tend to ‘preach’ in conversations as a way of giving good advise and tips that I have found helpful. This leads to my next point.
    3. I sometimes change the focus to myself, especially when I’m ‘preaching’ using myself (in stead of someone else) as an example in similar situations.

    Hmmn. I think this might be because another thing I have been appreciated for was good advice and as someone whose thoughts are continuously flitting through my head and someone who loves to help, I almost always try to do just that when I feel necessary. I think I’m realizing that I need a balance. I seem reserved until I have something to say (which is once in a while).
    (While making these observations about myself, I’m still ruminating on my discoveries.)

  • maria

    I tend to block the conversation and I do not mean to do it intentionally, it just happens and I need to work on that area. The last interview I had I heard her convo, but my mind was somewhere else.

  • http://academy.justjobs.com/polish-your-listening-skills/ luis valdez

    listening is a very important skill without this skill, life can get a little complicated for u later in life.

  • Melissa_Rod

    Listening attentively is an extremely important skill, and I find that living in a society where instant gratification is the norm, sometimes we aren’t the best listeners because we would rather the person get straight to the point, or we would rather give our opinion than listen to others. Strong leaders who listen attentively facilitate open communication in their work environments which encourages better collaboration and ultimately effectiveness.

    The tips for “polishing your listening skills” described in this guide are excellent and have given me better insight into what I need to do better among my co workers and even with my own students. Reflecting back and encouraging the speaker are tips I am going to immediately begin trying to implement in my own day-to-day operations. These tips will definitely help me be a more active listener, and an overall better leader.

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In 1997, Eric Shannon launched the first job board for bilinguals who speak English/Spanish at LatPro.com. Eric still serves as CEO of LatPro Inc., developer of JustJobs.com. He lives in Boulder, CO with his wife and two girls.

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