The complete job search guide – how to land a job at a great company

When I graduated from college I sucked at job search and spent six miserable months unemployed. From the lessons I learned then and over the last 15 years in business, I’ll teach you to be better than 99% of all other job seekers and land a job at a great company. Below, you’ll find those lessons distilled down into a step-by-step job search guide complete with e-mail templates and telephone scripts.

Job search was the last thing on my mind when I graduated in 1992 – I went to the beach instead (Ocracoke island, NC) and spent six months ignoring all the talk about an approaching recession. Not too smart, but still, the memories are priceless and I’d do it again.

paying the bills during my job searchWhen winter came and my money ran out, I started searching for a job in Virginia Beach and it didn’t go well (foolish grasshopper). While I searched for the real estate job I really wanted, I worked a succession of crappy jobs which lasted about three weeks each and made me feel like a loser (working as a busboy, garden center helper, time-share sales rep, etc).

I became depressed.  This was the sort of depression where you stop talking to friends or family – I was in a black mood. My dream of becoming a real estate developer or builder was fading. Real estate was sinking all across the country, but that wasn’t my biggest problem. It was this:

How could I have known what mattered to a recruiter at a great company? Did it ever cross your mind that you could get whatever you want from people if you could hear their private thoughts? Well in job search, it would be true – you would breeze your way through the job search process if you knew what recruiters and hiring managers were thinking.

I sucked at job search because at 20 years old, I’d never run a company or managed people. Until you’ve recruited and managed people yourself, the whole business of recruiting will appear simple. You might think “I’m a hard worker with a good education and experience – what’s so complicated?” Keep reading and you’ll find out.

deeply depressed during unemploymentMercifully, after six long, humbling months, I landed a job as a bank analyst. It was a copy of What Color Is Your Parachute? that saved me. I pored through it, completing all the exercises and it worked. When a good opportunity came along, I was prepared and landed the job. Though it wasn’t the job I wanted, it was a great company and gave my career a good start.

If you haven’t studied and practiced job search skills, you should assume you suck at job search. Here’s why. At great companies:

  • bosses and recruiters like me will notice little mistakes that are totally off your radar.
  • we’ll assume those mistakes are signs that you’d suck at the job you’re applying for.
  • you won’t get good feedback and will assume the problem is any factor but you.

Sounds harsh… yes. And I know there are jobseekers so desperate they’ve considered suicide. Here’s why tough love is the right approach.

First, change is hard. Improvement is hard. I’m sharing from my personal experience, so if I’m passionate, think of it as reality coaching. A good coach is someone who tells you the plain truth with the intensity to grab your attention and hold it.

Second, the surest way to fail at job search, is to think about yourself and talk about what you want from an employer. I want you to forget yourself and get inside the mind of the hiring manager (that’s me). I want you to hear what it sounds like in our heads.

You’ve probably already guessed it’s not pretty… Competition in business is fierce and everything that can go wrong, will. We’ve made every kind of mistake, especially in hiring – we hire people who cannot perform the work, people who can, but are dishonest or have no interest in it, people who say all the right things but never do anything, and so on.

Nothing we do in business is so difficult as recruiting the right people. And yet recruiting problems are just the first layer. Natural disasters happen, too, equipment fails, hackers attack our websites, employees get sick, they divorce, they burn out, customers go out of business, business models fail, costs go up, competitors rise, etc. etc.

It’s a manager’s job to take on the turbulence, to tame it and out of the chaos deliver a reliable product or service. We recruit because we dream that all the problems are solvable. We recruit to lighten our load – because we need help. That’s why the most effective message you can send is this: “You’ve got problems I can solve — let me show you how!”

Third, we’re in a crisis of massive proportions – a perfect storm. It started with the baby boom parents who built up their kids’ egos creating the ‘entitlement generation‘. The kids came into the workforce just as the Internet and government policy enticed businesses to get work done cheaply overseas.

So, we outsource to China, India, Russia, Argentina, or take your pick, and we don’t find the entitlement there.  As if we needed more encouragement to hire overseas, our public education system has bottomed out. Fortunately for employers, they’re automating the intelligence out of many brick-and-mortar jobs just in time.

hiring "A players"As a result of all this, we have too many Americans without challenging jobs and with toxic resumes showing strings of jobs they worked in for less than 2 years. Ironically, business leaders are “desperate” to hire workers with skills and attitudes our job seekers don’t have.

Fourth, great companies aim to hire only top-tier talent today – we’ve entered a winner-take-all age. Harvard Business Review and all the brilliant management gurus advise us to recruit and employ “A Players” only. Throw everyone else overboard! This is what they say it takes to compete and win.

We only need a couple great companies in every market – one e-commerce company like Amazon who can send us any book on Earth or toothbrushes and Q-tips on a schedule every six months.  Amazon’s competitors are going out of business and this process is repeating itself across markets. Every year that goes by, it gets more profitable to win and more painful to lose. When companies win today, they (and their employees) earn millions and billions. Where do you want to ride out this wave?

company mission statementWhat is a great company?  If you put in the effort to learn what I’ll share here, you get to decide what ‘great company’ means to you in your life – your definition, your choice (profit-sharing, open book, telecommute, etc). If you can’t do it, get used to working for one crappy company after another and long hours, high stress, low satisfaction and few rewards.

Do you want to work in a great company with a great future? You’ll need to be great and show your greatness in a job search and on-the-job. Here’s what you need to learn and do to turn your work life into a source of pride and satisfaction:


How to land a job at a great company.

  1. forward
  2. prospecting
  3. cover letters
  4. resumes
  5. blogs
  6. interviewing
  7. references
  8. networking
  9. working smart

Forward

Job search sucks – you’re being evaluated! You’ve got to laugh about it and ask others for help. Mostly though, you need to do everything right to avoid wasting your time and burning yourself out. Here are five general principles that will take you there – apply these in every aspect of your job search. Finally, if you have questions not answered in this job search guide, please ask.

1. Know yourself. Know what you are good at and what you enjoy. Search out positions that will engage you fully – nothing will make job search easier for you.

2. Understand that cultural fit is an important factor in every hiring decision and you are being scrutinized for it. If you fit, you’ll be hired.

3. Get feedback from someone who will tell you the cold hard truth about your clothes, your grooming, your speech, your handshake, your blog/website and your writing. This needs to be someone who understands the culture you want to be hired into (not necessarily your best friend). Don’t know the right people? Meet them through informational interviews or get professional help.

4. Show up ready for battleupbeat and energetic.  This is make or break for your job search. It may not be easy, but it is doable.

5. Use checklistsunderstand the process and keep this checklist in front of you.

 Prospecting

Spend about a third of your time on job boards but no more. Remember that employers make roughly 33% of their hires using job boards (so 66% come from other sources).

1. Know what you want and go after it. We want passion. If you’re just looking for a place to park your rear so you can pay your bills, we’ll pick up on that and will take a pass on you.

2. Go to companies and cities that are thriving. There is always low hanging fruit somewhere in our $15 trillion economy. Hunt it down. Listen to Gisel:

. . . I left my job in June during the current recession. I tried applying for jobs online and nothing worked. . . . I grabbed my local newspaper and found an article that listed the top 100 employers to work for and the runners up. I created a spreadsheet that listed my top 4 characteristics that my future employer should have and then plugged in the companies that had these. . . . I used [LinkedIn] to find HR persons in the companies that I wanted to work for and sent them a request to connect.  The majority of the persons accepted my request and to make a long story short – I obtained 3 job interviews using this method and LinkedIn as a job search tool. . . . next week I will be starting my new job! –Gisel

too many resumes from posting jobs3. Use old-fashioned mail and the telephone. Start by sending a value proposition letter to the CEOs of companies you’d like to work for. Make cold calls. Most jobs are not advertised and the competition for those hidden jobs is much lower than the extreme competition you’ll face on job search engines.  You’ll never network your way into hundreds of companies in the same amount of time it takes to get off a letter campaign.

4. Do some free work to prove yourself if a company you really want to work for says they are not hiring. Or offer to work for a time as a contractor. Show your passion for that company.

5. Show that you won’t go away or give up if you really want to work somewhere. Don’t make yourself a pest (ask the recruiter how often), but continue to check-in periodically. Be like a dog with an old shoe – don’t let go. And don’t try to remember it all in your head either, use tools like JibberJobber and startwire.

Nothing in the world can take the place of Persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated derelicts. Persistence and determination alone are omnipotent. The slogan ‘Press On’ has solved and always will solve the problems of the human race.

Calvin Coolidge, 30th President of the US

Cover letters

A good cover letter is like a sip of cold water in the desert to a recruiter sifting through his inbox. A good ‘cover letter’ is really what we call a ‘value proposition’ letter and can even stand alone with no resume and trigger an immediate phone call or e-mail. Here’s a detailed blueprint for writing one. Not a gifted writer? Consider asking someone to help you.

1. Talk about the needs of the employer. Don’t talk about what you want from the job. When I read your cover letter, I’m looking into your mind. Nine times out of ten, what I see is self-absorption and those applications go right in the trash.  If you’re self-absorbed, you don’t listen well, you’ll have weak people skills and trouble living by your boss’s priorities.

you must meet the strength requirements2. Keep it short. No more than three paragraphs with three or four sentences each. If it’s long, you look unfocused and self absorbed. Short and sweet piques my interest in you when you say the right things.

3. Keep it focused. How can you help me? Why would you want to? What’s special about my company? How do your skills and experiences fit with our needs? What’s the most similar work you’ve done in the past? Answer those and you’ve nailed the cover letter. Don’t ask questions like “Can you give me me more info about this position?”

4. Be authentic. Speak in your own words and you’ll catch my attention. Sound like everyone else and I’ll know you copied and pasted from someone else’s resume.

5. Follow instructions. RTFM.  If you are responding to a job posting that outlines a couple of steps for applying or requests you complete a task, follow the instructions carefully or don’t bother responding at all. We figure you’ll flat out suck at the job if you can’t or won’t follow some simple steps to apply.

Only about 2 out of 10 applicants will follow directions, so if you can and do follow the instructions, your chances of being contacted will skyrocket. If there is some test of your skills involved, 2 out of 100 may follow the directions.  Your odds go way up if you are one of those two!

One possible exception – if asked for your salary history, you may want to hold back. We will screen you out immediately if your history or expectations don’t match our opening.

Resumes

Your resume is a tool for connecting with a recruiter – not a list of work experience, not a puzzle for the recruiter to figure out. Here’s what you need to do it right, or, if you have a professional help you, this is how to evaluate their work:

1. Make it easy on my eyes and brain. Less is more. A clean uncluttered resume will stand out and show you put some thought into what’s most important, that you have an eye for detail, and have thought about the reader’s experience. Include a short objective statement which summarizes your cover letter. Sometimes the screener is not going to see the cover letter you spent an hour writing – so the objective is your chance to boil it down into a couple lines. It’s also a good opportunity to match keywords from the job description (see item 3 below).

2. Sell yourself by talking about your accomplishments. Don’t list responsibilities. In 5 or 10 seconds, I want to know what you’re good at and proud of. I want to know what impact you had in your previous jobs. Impact is about your skills and abilities, not a laundry list of your experience.

3. Sell yourself by showing what’s relevant. Your resume is not your work history – it’s a tool for connecting with the recruiter/hiring manager. To make that connection, your resume should include keywords from the job description. In 5 to 10 seconds I want to see you are a good fit because you’ve done similar work and can solve my business problems. Make it crystal clear. Make every single word earn its place on your resume. Leave your street address out.

Include important details. Give me numbers! How many people did you supervise? How many clients did you manage? How much did you sell? I can tease these things out of you, but will be very impressed if you deliver them before I ask.

4. Are you over the hill? ‘Overqualified’? Don’t call attention to it. Only go back 10 years in your work experience. Consider leaving the dates off your education and tone down your responsibility level as you can. Most recruiters will be wary of a candidate with 20+ years of experience or significantly greater level of responsibility in prior jobs.

Yes, you have to tell the truth and we’ll figure out your full story eventually, but your chances of having a conversation with the recruiter are better if your resume doesn’t scream that you are old and overqualified. I know, it’s unfair and it sucks – read the next section about blogs if you want to change your luck.

we do not have a bias against younger applicants5. No abbreviations or industry jargon. No typos. Abbreviations or acronyms that I don’t recognize are a red flag that you lack situational awareness and empathy and is a clear mark against you. Typos, misspellings and grammatical errors are a sure way to get your resume deleted. Why?

You put your best foot forward in your job search, right? So if you’re making easily avoidable mistakes, you’re going to be a pain in the ass when you’re working for me. So use spellchecker and read everything you write out loud. You’ll catch many more mistakes, if not all of them.

Networking

Most jobs are not advertised — so how are the ‘hidden jobs’ filled?

People like me always start by asking around informally: “Hey, we’re going to add another PHP developer, do you know anyone?”  You get recommended for these positions when you have a healthy professional network – lots of friends in good places.

But, there are many ways that networking can go wrong and it’s natural to fear it. We fear the awkwardness of approaching someone cold, we fear being rejected and fear we’ll sit at an event talking to someone we already know the entire time. We fear getting stuck with someone who talks too much. If you have fears about networking, this is for you:

1. Put yourself in the pole position – volunteer with a trade association or business network so that it’s your job to coordinate invitations to speakers. Smart, successful people will come to you and you’ll meet everyone you want to! You can also create a website and interview your heroes for it.

your job search fear2. Embrace your fearyou will be rejected a few times when you start growing your network. So what! Accept it and set a goal to meet three new people at the next event you attend. Embracing rejection and failure is the key to succeeding in anything. Think of a kid learning to ride a bike, he wails “I’ll NEVER learn” and you laugh. Right?

When you send 10 e-mails inviting people you want to meet to lunch, expect 8 or 9 to reject you. You only need the 10th to say yes to change the course of your life. Try not to take the rejections personally. I decline 99 of 100 invitations. I’m over-committed and have health limitations, but that’s about me, not you – so brush it off.

3. Start doing informational interviews. They work as Steve will tell you:

The informational interview works! 5 years ago I called my now current supervisor and started asking him questions about the company, the department I am now in, its roles, responsibilities, challenges, and other pertinent information. We talked for at least an hour. We exchanged contact information, and I spoke with him one other time afterwards when I inquired about specific software that is used. 5 months later I received a call inviting me to apply and interview for the job. I was hired in 2007. –Steve

A. Make a list of 10 people you’d like to meet. Start with:

  • people who have a job title that interests you (preferably with some connection to you, college alum are best)
  • people who work at companies where you’d want to work
  • people who are doing interesting things you want to learn about

LinkedIn is a good place to start your research as Gisel points out:

LinkedIn is a very useful tool . . .  I used this tool to find HR persons in the companies that I wanted to work for and sent them a request to connect.  The majority of the persons accepted my request and to make a long story short – I obtained 3 job interviews using this method and LinkedIn as a job search tool.  I began this new process in December and next week I will be starting my new job! –Gisel

B. Send an email like the example below (using your university email address if you have one) or choose a template here that fits you better:

Subject: Eric – request to chat from a UVA alum

Dear Eric,

My name is Jason Hall and I’m a recent UVA grad also living in Boulder, Colorado. I found you via LinkedIn and am writing to see if you have 15 min. to chat with me about internet business which I can see from your profile and website you know a lot about. I’d really value the opportunity to hear how you got where you are and ask you for advice.

If you are free, I’m available during the following times:

  • Fri 2/12 from 3 to 6 pm
  • Sat 2/13 from  noon to 4 pm
  • Mon 2/15 from 6 to 8 pm
  • Tue from  2 to 4 pm
  • Wed from  1 to 4 pm
  • Thur from  4 pm – 6pm

Thank you,
Jason
(303) 422-6762

C. Why this works:

  1. The subject line calls attention quickly with my name, it’s short and easily readable on a smart phone, makes a personal connection with my school, and has clarity (no tricks or confusion).
  2. In the body you make two connections – you are in the same tribe (University) & same city.
  3. This is easy to say ‘yes’ to, your request has a short limited scope, you took time to share your calendar with specific hours when you will really be available (and on your A game, not just waking up or eating lunch).
  4. You used a polite salutation and included your phone number (you may get a call right away, so send the e-mail when you have the next half-hour free).

D. What to talk about on the call:

  1. Ask if it’s still a good time to talk.
  2. Thank this person for his or her time.
  3. Give a short introduction of yourself and why you contacted this person.
  4. Be positive so you are associated with good feelings.
  5. Get the ball rolling with something like this: “So, I’m really interested to hear your story – how you got where you are and if you have any advice for someone like me…”. But, if this person writes a blog, make sure you’ve read it first and mention it! If it sounds like you want me to personally tell you on the phone what I’ve spent hours writing in my blog, I’ll think you’re a jerk.
  6. Shut up and listen, don’t interrupt.
  7. Ask: is there anything you wish you had known when you are starting out?
  8. Ask: is there anyone else you think I should talk to?
  9. End the call on time even if you know the person is enjoying the call. You want to be perceived as an efficient communicator and don’t want to leave the person feeling drained. If you asked for 15 min., end the call at 15 min.!

E. Keep in touch!

  1. Send a quick thank you e-mail after the call.
  2. Understand that you may not have much to offer a successful expert who’s willing to give you time he might otherwise bill at $200 an hour or higher.  What you do have to offer is good karma – show him how he made the world a better place.
  3. Send periodic updates letting the person know how you implemented his advice and how it worked out. Let him know his impact on you and the end of the story. That’s priceless.

 Blogs

Great companies all want to hire the same “talent”. We want to hire smart, high-energy, passionate workers with an edge, who execute well, care more, and energize themselves and people around them.

“Whoa! Is that all?” you ask. I’m sorry, but it’s true, that’s what we want and that’s what you are trying to communicate in your cover letter, your resume and interview – that you are the cat’s meow!

The problem with recruiting is that many job seekers (and now you) know exactly what I’m looking for and precisely what I want to hear. That’s why I do two-hour long interviews using Brad Smart’s TopGrading process. That’s what it takes to reliably screen out the pretenders.

If you are one of those with genuine smarts, energy, leadership, passion, caring and ability to get things done, the absolute surest way to demonstrate that is with a blog. When you’ve been writing regularly for six months, a year or longer, we know for a fact you aren’t faking anything.

A good blog is solid gold for your credibility and has the potential to push you to the top of the candidate list. But, be careful – your blog can also get you screened out. Here’s a blog checklist you’ll want to review.

Interviewing

Want to be first on the short-list after your interview? Do more preparation than any other candidate. But, that’s not always enough, because walking away with a job offer is all about driving the sales process. Just about everything you need to know is here, but if you aren’t a natural, consider getting help from a coach also.

was really hoping you'd fit in here1. Research the company, the position and the management. You can look great on paper, sound great on the phone and answer every question well, but if you have not bothered to research me and my company, I won’t hire you because I know you’re not really interested in the job. How could you be without knowing who we are and what we do?

Cultural fit is an important factor in every hiring decision and researching the company allows you to dress, look, and speak like the team. True, fit is in the eye of the beholder, but do what you can to fit in (if it’s comfortable for you). Do your research to discover if we’re a good fit for each other and try not to show off in the interview. If you’ve done the research, just relax and let it show naturally.

If you don’t do the research, you can’t ask intelligent questions, so you’ll also fail below in item 12.

2. Know clearly why you want to work for my company. It matters to me because I’m looking for someone who’s going to be with me for years through thick and thin. If you don’t know why or it is not a compelling reason, we’re not a good fit for each other.

3. Know what you are proud of in your life and career. Tell me about the impact you’ve had in your prior jobs. Think of a few stories you can tell that illustrate each key point you want to make about yourself. Tell me how your experience and skills relate to the position I’m recruiting for. Talk to me about the similarities between your previous experiences and my needs. Talk to me about your ideas for having an impact in my company. How will you save or make money for my company?

4. Know how you will answer the most common and most difficult questions you may be asked. Every interviewer is going to ask you about your weaknesses and failures. If you’re perfect or the best you can do is “I’m impatient”, I’m not going to hire you.  Never met a talented person without a few character flaws and who hasn’t made some interesting mistakes. Questions you should be able to answer without babbling include:

  • Why should we hire you?
  • Tell me about yourself. How would you describe yourself?
  • What is your greatest strength? weakness?
  • What motivates you?
  • What are your salary expectations?
  • Describe (for each position you’ve held) a low point/mistake/difficult situation and how you overcame it?
  • What’s the hardest thing you’ve ever done? Funniest thing that’s ever happened to you at work? Biggest disappointment?
  • What would you like to be doing 5 years from now?

5. Proofread your resume and any other materials you plan to offer the day before the interview. Read everything out loud to yourself – you’ll catch more errors that way, if not all of them. Wait a day or two and proofread it again. Ask at least one other person to review your resume.

6. Bring copies of your resume and a notepad. Take notes if appropriate.

7. Be likable with good hygiene.  Never smoke a cigarette before an interview and be aware that body odor or bad breath will ruin your interview before you even get started.

8. Be likable by making a connection: First, the basics – be on time, turn your phone off, shake hands firmly, make eye contact, smile and use the interviewer’s name (last name is safest unless asked to use first). Be confident and positive – don’t badmouth previous bosses because, as a hiring manager, I’m likely to identify with your ex boss.

Remember to smile genuinely at everyone, not just your interviewer. Everyone you meet counts — remember all their names.  If you treat me differently from my  team, that’s an important red flag.

Second, look for something you have in common that might build rapport, someone you know in the company (check Facebook and LinkedIn), favorite sports teams, hobbies, etc. Research the interviewer online before the interview and look around the office for clues when you arrive.

9. Read body language. Most interviewers don’t like to give bad news and will only tell you what you want to hear even when they’re trying to get rid of you as fast as possible.  Our body language gives us away, though. Our voice lies, but the body always tells the truth. We cross our arms, avoid making eye contact or fidget when we’re internally conflicted or just bored. Read the body language and if it tells you your interview is not going well, find out why!

When your interview is going well, your interviewer may be leaning forward,  arms and legs uncrossed,  hands open,  jacket unbuttoned, with good eye contact. This is the same good, open, engaged posture you want to display yourself.

10. Don’t babble. Stay focused on the answer to each question and be careful not to go off on tangents. Don’t give a lot of details initially – that’s babble. Trust me to ask you good follow-up questions. Don’t jump to fill silences unless asked to. Sometimes I want to think during an interview let me.

11. Avoid soundbites and buzzwords. If your answers sound scripted and I sense that you are dropping buzzwords to impress me, I’m going to associate you with all the candidates I hired that talked a good game but couldn’t deliver. Don’t do it! Speak from your experience about your experience – keep it honest and authentic. That will impress me.

12. Ask good questions that show you care. If you ask something you could’ve learned in 60 seconds on our website, you’re unlikely to get the job. If your questions are mostly about compensation, I’m unlikely to hire you. The questions you ask reveal your interest level in the position and the depth of your research. They also help me understand your previous work experience.

Ask me difficult questions – express your concerns about my company freely. Most likely, you’ll impress me with your critical thinking and authenticity.

Early in the interview, ask your interviewer to describe the qualifications of the ideal candidate. You want to confirm what you think you already know about the job before leading the interview in the wrong direction.

Good questions are open-ended and can’t be answered with a yes or no.

Ask your interviewer for feedback during the interview – “How do you see me fitting in at your company?” or “On a scale of 1 to 10 (10 being the best), how do you think I’d do in this position?” The rating question sets up a good follow-up: “What could I do to score higher?”

Asking for feedback during the interview may be uncomfortable for you, but, ‘closing the sale‘ as it’s called, shows strength and maturity on your part. Best of all, you get information you need if not a job offer.

13. Send a thank you e-mail the same day you interview. If you interview with me and fail to send a quick thank you, it’s game over, no matter how perfect a candidate you are in every other aspect. It’s not about my ego, it’s just business.

We look for people with 1) high interest in working for us and 2) a sense of urgency who 3) will treat everyone inside and outside the company with care. The ‘thank you’ (or lack of it) is a perfect test of those characteristics for us. In your thank you note, take the opportunity to include any materials or references you think may be helpful.

Here’s a real-life example from an online chat I had today:

Keith: Hi Eric, I was wondering if you made any decisions regarding the Customer Support Position?
Eric:  hi Keith, did you send me an e-mail by any chance?

Keith: no, I thought you had my resume
Eric: Yes I did have your resume and would have loved to hire you, but needed more communication from you. Looking for somebody with a sense of urgency and who will take good care of customers. That means a lot of communication. After our second interview I sent you an e-mail asking for references also…

Keith: ok, I don’t think I got that email
Eric: I suppose not, anyhow thanks for your time and best wishes.

Keith: ok, same to you

14. Leave something for the employer to remember you by or be just another face in the crowd. Be fascinating or forgotten.

15. Contact your interviewer regularly for updates, until you are hired or rejected. Unless you are asked to do this less frequently, once a week will work nicely. Remember that contacting your interviewer is a display of your ability to manage a process and follow through. You’re showing skills you may be hired for.

References

When you apply for a job at a great company, your references become much more important in the hiring process. I’m not talking about letters of recommendation.

I’m talking about a key role for your references. If you want to be prepared for the toughest process you may encounter, this is what to expect. First, pretend your name is John and I’ve just interviewed you asking the same questions for each of your previous employments:

  • What was your boss’s name?
  • What was it like to work with him/her?
  • How do you think he/she will rate you on a scale of 1 to 10 when I ask?
  • What will your boss give as reasons for that rating?

At the end of the interview, I’ll ask for contact information for each of your previous bosses (and maybe some coworkers) discussed in the interview. I’ll ask you to give them each a heads-up and permission to contact them. When I reach them, these are the questions I’ll ask:

  • In what context did you work with John? (conversation starter, memory jog)
  • What were John’s biggest strengths?
  • What were John’s biggest areas for improvement back then?
  • How would you rate John’s overall performance in that job on a 1 to 10 scale? What about his performance causes you to give that rating?
  • John mentioned that he struggled with [something] in that job. Can you tell me more about that? (next I’ll ask for examples)
  • Is John one of the best people you’ve ever worked with?

I’m looking for people who consistently get ratings of 8, 9, and 10 across my reference calls. Anything lower is a warning flag I want to look at more closely. One 6 isn’t necessarily a deal-breaker but I will want to understand why it exists.

Recruiters know that people don’t like to give negative references. They want to help former colleagues, not hurt them and they want to avoid conflict. They want to feel good about themselves and try to avoid nailing anyone with a reference.

This is why a reference who hesitates (“if… then…” qualifiers or um’s and er’s) is probably trying hard not to say something that will harm you or put him or herself at legal risk. Faint praise in a reference interview is a nail in the coffin.

A good reference on the other hand will overflow with enthusiasm and clear admiration. There won’t be any hesitation or hedging about it. There is a spark that tells the recruiter, he’s found an ‘A player’.

Now that you know our tricks, the million-dollar question is – do you know what your references are saying about you? If you don’t, it’s time to find out!

Get the ebook

If you liked what you read here, and think you may want to refer back to this job search guide later, grab the e-book version for Kindle – the ebook also includes the WORK SMART guide you’ll read about next.

WORK  SMART

rules for success in job searchWhen you’ve followed this job search guide and landed a job with a great company, you’ve set high expectations. Your boss now thinks you’re an “A Player” so you want to deliver. Specifically, your boss expects you to work smart — don’t assume you know what that means! Find out how to avoid career-killing mistakes (and get promoted) with my detailed nuts and bolts guide to working smart.

Email This Page
Print Friendly

  • Darkenstz Corneille

    I have gotten email after email saying about the same thing ” thank you for your interest in our company. Unfortunately we did not pick you”. It frustrates me because I know that I am more then qualified for the jobs I applied for. I applied at a retail store recently in which I mentally and physically prepared for the interview such as; going over questions, proper speech, tone, appearance, and even building a strong resume. When I went in to the interview I felt like nothing can come way that I couldn’t conquer. I was more prepared then a kid taking a test with the answers right under my paper.
    I went through with the interview and I felt great coming out. Although, I waited three days before calling to see the status of the interview, they tell me to call next week and they should already have come up with a decision. So I follow up the following week, it was then I got the dreaded email that I was not considered for hire. I was so confused I said everything right, qualified in every level and still didn’t get picked. This article helped me to not get discouraged but to try different approaches for each job I applied for

  • Katie B

    Hello,

    I found this article to be extremely helpful given my recent circumstances, I was in an accident and had to leave my part-time job in order to recover. I have always worked a part-time job while going to college and I feel somewhat strange now that I can walk again and I am not working.

    I am currently pursuing a Bachelors degree in animation and I thought that my recent stint of unemployment could be the perfect time for me to look for a job that is related to the industry that I am going into. I think that the best advice given in this article was about the attitude you possess while looking for employment, If you are not interested in a job then the person interviewing you can probably read that on your face like a book. You have to be persistent if you want to have a career that makes you happy and part of that is being prepared. I am preparing myself by polishing my interview skills and the materials needed to start my search for a job that I will adore, long before my graduation.

    It is so important not to put all of your eggs in one basket when prospecting for a job and you should really try to find opportunities in various ways. Not everyone selects their candidates online, on paper or through newspapers so you should be aware of this when you are looking for work.

    Cover letters should always address the needs of the company and when constructing one you should try not to sound boastful. Resumes are also more likely to make an impression if they are short and to the point with much emphasis on your accomplishments. I am learning about all of this right now because I am receiving help from a career advisor at my school so that my interview materials are of good use.

    As an animation student I cannot stress enough about the importance of networking, after all it really is who you know that helps most people land their dream job. I know that my entrepreneurial dreams will never become a reality without finding the right people on websites like Linked-in that are working for the companies that I admire the most. I have also learned from a previous speech class that confidence will sell you at the interview, try standing up straight in front of a mirror for a minute before an interview, it should help boost your confidence and prepare you. Also remember that a company will only hire you if they see some benefit of you joining their team, it is not about you but them after all.

  • Kendra Oestreich

    I applied for a job straight out of high school. It was a job I really wanted because it had flexible hours and great pay! I got a call to come in for an interview that following Friday, well I thought it was that following Friday but I was wrong. I showed up to this huge home office building awaiting my interview. I waited for two hours after checking in a no one ever came to get me. Finally, a women in human resources called me in to inform me that I had my days mixed up and my interview was the next Friday. I was so humiliated that I was afraid to come back for the actual interview but I did.

    The day of the actual interview I was so nervous but I kept telling myself that if this doesn’t work out, you’ll just have to move on to a different option. The woman who interviewed me was very polite but very professional. I took a high school course on job interviews and the whole time I was trying to remind myself to be cool, calm, and confident. I was honest about my weaknesses but I also emphasized my strengths. In the end, I just told the truth of how much I wanted and needed this job.

    About 2 days later I got a call on my way to school telling me I had the job. The woman who interviewed me would actually be my reporting supervisor. She was so impressed that I was honest with her and that I was confident enough to explain my weaknesses but yet my willingness to improve them. The best part was she ended the conversation by saying that she knew she was going to offer me the job before I even started the interview. She claimed any person willing to show up a week early for an interview and wait that long, was someone she needed on her team.

    The moral of the story is even though we mess up and humiliate ourselves sometimes, its all about how we react to the situation. Sometimes the little things are what others notice most.

  • Thomas

    The title that caught my attention was interviewing. I have done this recently and I have to say I did take it a step further this time than I have in the past. I researched the company looking over their mission statement, vision, and what some of the different beliefs and short statements made by management down to the regular staff. In my interview I was able to use these different things to my advantage. I was able to seem very confident and what the company could do for me, and importantly what I could do to lift the company up as well. I was confident, if I did not have an answer to the question I simply put it in my own words and stuck to the very basis of their vision and mission statements. I did also follow up with emails after the interview to thank them all for the time they spend with me. I also added I look forward to talking with you again, this is a way to have them think of you as already a part of the team.

  • greg

    I believe that getting a great job is based on your drive. Coming from a younger generation , I know the pool of employment has changed. Applicants must equip themselves with knowledge EXPERIENCE, TACT, and drive to continue to progress. Opportunities are given, they are sought.

  • brayk11

    this was a very helpful article and I plan on taking this into effect

  • brayk11

    This article has very important points that every person should know and I feel better prepared because I know things from a different point of view now

  • Carmelo A Cruz

    I loved reading the article in its entirety because these are all important things that we will or should assist us in the work force. Now that I think about this, these topics should be things that are taught in high schools to get these young children ready for the real world because some children choose not to enroll in a university.

    The University of Phoenix offers great tools to assist with creating goals for ourselves, writing a captivating resume, how to dress the part, getting ready for the interview process, and many more. I feel that using the tools the university offers as well as reading the article above will help me excel with having an excellent resume, knowing how to better myself during an interview, and just being optimistic about the whole process

  • Amanda Olley

    This story can apply to anyone looking into their first job or getting restless in their current job. I remember being a sophomore in high school and looking for a job at 16 and always being turned away buy 18 I wouldn’t take no for an answer. I found “networking” or kissing up to be the only way some one give you a shot. After getting a job I found that working the worst shifts was the next step to entering the work force. This included every holiday, closing shifts, and getting denied for vacation time requests.

    Overall, I learned to have a strong resume, always be friendly to strangers, and to stay in school.

  • jjsciguy

    I was out of the job for several months, depressed, desperate. No call backs or interviews. I then decided to start fresh. My resume had to be updated, it was bland, boring, lengthy and I made it as an assignment in high school. I refreshed it, highlighted skills, accomplishments, and accolades. Next time I sent it in I got an immediate call back. Its important to tailor resumes for the position you are applying for.

  • Meredith Lopez

    I am pursuing a career as a classical musician. Jobs are scarce in general but even for lower level professional orchestras, they want to see a full resume. It’s hard to make it in this industry as is but it’s even harder when you’re starting from the bottom and don’t qualify for the smallest jobs. You just have to practice, be as involved in extra ensembles and competitions as possible, practice some more, and just work your butt off.

  • Xavier Moscoso Ribadeneira

    I found these site very helpful and extremely informative. I think it is a great place to look for opportunities. Instructions are simple and clear. Very easy to follow.

  • Nick Barraza

    Great story. I found it very inspirational. Great read!

  • Marijane Fasana

    I especially appreciated the section on interviewing. Since I am currently a freshman college student, I have not had much job experience but I have done several interviews. Before my interview, my mother always had me look up information about the place I was applying to, even if it was a small local restaurant. She let me know what kind of questions would be asked. One thing mentioned here that I have also been told to do but always felt odd doing was asking questions. I always had the mindset that I was the one being asked questions, it’s not my place to ask the interviewer questions! After reading this, I’m glad to see that is a very good thing to do during an interview. Another thing mentioned that I had never thought to do was write a short email thanking the recruiter for the interview! I do believe that would leave a really good impression. I will definitely remember these tips for my future interviews!

  • America

    There are three main themes from the lesson that aligned with my experience of getting a recent internship. I regularly utilize the career services in my school when preparing for a job because it is essential that I learn from a person’s feedback. When I was applying for an internship, I met with someone from the career services who gave me feedback by telling me the truth about my interviewing skills. The person’s feedback made my interviewing practice more organized. Next theme is being persistent. After the internship interview, the supervisor called me to let me know that certain requirements were not going to be met for me to do my internship at their organization. Although I was told this unfortunate information, I instantly thought not to give up on this great internship opportunity. As a result, I spoke to the supervisor with authenticity in regards to working something out together. The supervisor and I got in contact with the director of my program to agree on a way to do my internship. Having persistence helped me get the internship. Another theme is sending a thank you note to the employer. In person, I went to drop off my thank you letter after the interview. Showing continuous interest in the employer through gratitude is a necessary skill in job applicants.

    Furthermore, after reading the article, I reminded myself the importance of not only concerning of one’s needs when applying for a job but caring about the employer’s needs. The lesson in this article emphasizes the process of what a company goes through when recruiting and interviewing people. As a result, I empathized with the process. Also, I believe that offering the sense of working as a team along with empathy represents a positive outlook throughout job interviews. Therefore being empathetic towards the company’s needs is a meaningful lesson that I will carry with me when job searching.

  • Victor Padilla

    One thing I have learned is to always stay professional, yet relaxed so that a recruiter can see who you are. Recruiters try to identify with the applicant as much as they can as the guide said. I had an experience last year while applying to internships and attending an engineering conference. A lot of recruiters have limited time so they quickly look at your resume and then decide if you are worth their time or not. It just so happened that my resume was clean (as stated in guide) and included things not many people had done before. The recruiter asked me questions about my experiences and identified with me on my disposition and activities which led to a lengthy talk and an interview. He noticed me and continued to spend his time with me because I was agreeable to him and he felt that I was a reasonable candidate due to my professional yet relaxed persona.

    I also have gotten interviews from companies that no one has heard about or knows, yet they offer great opportunities. A thriving company can be riding on success, yet is relatively unknown. I applied for jobs for huge companies on their websites or internet sites with job opportunities. I never received replies from those companies as there is much competition. I kept applying anyway. One site I never thought about that ended up having a few jobs is craigslist. Craigslist and even local newspaper ads and city ads have small companies and startups that offer great positions and are just waiting for someone to take them. I also contacted companies that did not have any career related links or job offers floating about, yet they still had positions and I was able to take advantage of that.

    Look for jobs anywhere and even if the company is unheard of. Also just ask around if there are positions available, as some companies do not advertise correctly or at all. For your resume, just put down any skills that are applicable to the position you desire. Any skills you have attained from past jobs or volunteer experiences. Any experience is superb on resumes, as having some skills is better than having no skill. Also just act natural and well mannered. An amalgamation of your personality with professionalism; it goes a long way sometimes.

  • Monica G

    This article was really insightful. I recently had an interview and at first everything was going great, however, as the article mentioned I was asked about my strengths and weakness and at the moment feeling a bit nervous about the interview I completely blanked out. It is difficult to think about what one excels in and needs to work on. As a result, I took a bit of time to answer which resulted in an awkward silence and when I finally started talking I stumbled a bit when answering. In addition, when asked if I had any questions I was not able to think of anything. As the article mentioned this probably showed a lack of interest on my part.

    Now that I am looking for an internship I will be sure to apply these lessons or tips. Especially on networking. I have searched for internships related to my career choice. However, the companies I wish to work for may not necessarily post job openings this means that I would need to be the one to take initiative. Without a doubt I will be sure to adopt the article’s lesson.

  • Maximino S

    This spring I applied for my first job. As I filled out the online application I was extremely nervous. The job was a teacher at a leadership and engineering summer camp for high school students. I came into this application as I finished my freshman year with little experience in my own eyes, but I decided to apply anyway. After a few days I got a response saying that I should select a time for my telephone interview. I got an interview?! A freshman with little teaching experience, managed to get an interview! After one of the most nerve racking, nervously sweaty interviews of my life, I was told that I would have a response by the end of the month. Three days later, I had an offer for the job, which set my heart racing as I read over the contract and accepted.

    I don’t say this to talk about how lucky I managed to get, but to explain something very important that I learned. How did a freshman, with no professional experience, manage to make an application that landed me a job? For starters, I learned that every little thing makes an impact on you. Even if the job seems mundane, you have gained crucial skills that can always be the decider between you and other applicants. If you worked in customer service, then you gained skills in interpersonal interaction, a talent that is fading in this new digital age. If you worked in a trades job, you not only have plenty of hands on skills that will make you extremely valuable, but you have also worked in a field that requires problem solving. Whether you are simply following instructions, or completing a task by your own solution, you are seeing the process of fixing a problem. If you are like me, and have no previous work experience, don’t be afraid, everyone has to start somewhere. Employers know this too, so while you may not think you look as nice as an experienced worker, you have something that others don’t, and that is a desire to begin forming a top-tier professional resume. As you go into a job application, don’t sell yourself short no matter how far behind the rest of the applicant pool you may think you are because everyone has been given a certain amount of time to spend in their lives and nobody has spent it the same way as you, and nobody has had the same experiences as you that can give you the edge.

JustJobs.com chosen for Forbes.com top 75 websites for your career

Follow JustJobs on Twittervisit our facebook pagesubscribe with RSSFollow Me on Pinterest

get the ‘work smart’ job search guide for Kindle

WORK SMART - How to Land a Job at a Great Company and Get Promoted What would it be like to stop feeling blindsided by the job search process? To know what the person reading your resume you is thinking? To wake up feeling thrilled to be working for the company you want to work for?

You can do it with our new book 'WORK SMART - How to Land a Job at a Great Company and Get Promoted'. Click here to get WORK SMART now.

About the author

avatar

In 1997, Eric Shannon launched the first job board for bilinguals who speak English/Spanish at LatPro.com. Eric still serves as CEO of LatPro Inc., developer of JustJobs.com. He lives in Boulder, CO with his wife and two girls.

Top